Most choir or chorus performances involve some combination of singers and musicians as well as a director. Sometimes this is simple to organise: your accompaniment is simply a piano or keyboard, and there is a good-enough one already available at the location. But sometimes it's a little more complicated than that.This check-sheet lists things to consider when you are looking at a possible concert or performance location - so you don't come away having forgotten some important details.
Get the template
- Click the Word icon to a blank version of the form, which you can download and edit in Microsoft Word format.
- Click the PDF icon to a blank version of the form, which you can print.
- Click the Google icon to open a new version of the template in Google Docs: you need to be signed in to a Google account for this to work.
What is included in the template
Dates
- Is the venue available for the event, and adequate dress-rehearsals
Suitability
- How many people does it seat
- Are there safety / evacuation plans in place
- What are the acoustics like
- What setup is needed for the audience seating
- What setup is needed for the stage - are risers available
Before the event:
- Where do the performers (choir and musicians) meet when they arrive
- Where can they get changed
- Secure place to leave belongings during the performance
- What instruments are available
- what facilities are available for recording the performance
- Access for bringing instruments and recording equipment
- Storage for instrument cases
- Warm up space for the singers and musicians
- Where to assemble before going on stage
- How to get on/off the stage
Front of house:
- How are prior ticket sales handled - is there a charge for this
- Somewhere to sell and collect tickets at the door
- How are programmes distributed
During the event:
- Stage space for all the singers and instruments and musicians
- Can musicians and singers all see the director
- Can singers hear the musicians
- Can the audience see the performers
- Is there enough light for singers, musicians and the director to see their music
- Is there stage lighting for the performers to be seen.
- A microphone for the master-of-ceremonies / host / other speakers
- Where do singers and musicians go when not singing - does this affect the number of audience seats
Director / conductor needs:
- Where will they stand
- How do they enter / exit
- Is there a microphone for them
- Is there enough light - can they see their score and be seen
Audience needs:
- Where do the audience wait when they arrive
- Are there toilets
- Facilities for the interval / intermission
- Adequate seating and heating or air-conditioning
- Are ushers needed, who provides these
Sponsors / partners
- Space for sponsor or fund-raising partners to display information
